Writing a donation request letter samples

Each element should be followed by the punctuation mark shown here. Earlier editions of the handbook included the place of publication and required different punctuation such as journal editions in parentheses and colons after issue numbers. In the current version, punctuation is simpler only commas and periods separate the elementsand information about the source is kept to the basics. End this element with a period.

It includes advice and tips about asking local businesses for donations, and some sample letters. General tips and ideas Use your local connections Businesses are more likely to give to people they know. Some companies like to encourage their staff to get involved in community activity, so may be more likely to donate to writing a donation request letter samples project that is recommended by someone who works for them.

If you are approaching local shops it is worth going in person, especially if they know you. Try your local businesses Most businesses prefer to support groups in their immediate area. Small businesses, such as greengrocers or local convenience stores, may want to support their local community.

Even some chain stores and supermarkets prefer to donate to groups based very near one of their branches. Look for businesses that are relevant Some shops are keen to support projects that involve an activity or event that particularly requires the kinds of things they sell.

For example, a gardening shop might like to donate to a gardening group, or a cookware shop might donate to a group that runs cookery classes. Use the internet or the yellow pages to find relevant local businesses.

You could ask them for donations of items rather than money — for example, if you need spades, ask your local garden shop to donate the spades, rather than the cash to buy them. Offer something in return One reason local businesses may donate to your group is if they think this will lead to them getting more business.

Offering them publicity in return for their donation will encourage them to support you. If you are running an event, offer to announce their support at the event so that everyone knows that they donated.

Ask in person A small business is more likely to donate to your group if they have actually spoken to you in person. While sending a letter is a useful way of giving information about your group, it is important to also visit the business, or phone them up, to explain who you are and why you would like them to donate.

This makes it more personal and gives you a better chance of persuading the business that your group is important and needs their support. Put your request in writing When you go into a shop or phone up a business, you may find that the person who makes decisions about donations is not available to speak to.

They may also be too busy to consider your request right then and there. It is a good idea to have a letter that you can give or send to them, to follow up your request.

Be on headed paper Be no longer than one side of A4 if possible Be addressed specifically to the person you are writing to — try to find out their name before sending the letter. People running businesses can be very busy, and may need reminding about the donation you have asked for.

Use any established donation programmes Some big companies have established donation programmes in which the company gives grants to community groups and charities. In order to apply for these you usually have to fill in an application form.

Companies that have this type of grant programme are probably less likely to make an on-the-spot donation to your group — instead they will suggest that you apply for one of their grants.

For ideas on who to apply to, have a look at our Favourite Funder pages.

You can use our information on Writing a Funding Application to help you write this kind of application. Tell businesses how their donation was spent If you have received a donation once, the same business may be interested in donating again in future.

They are more likely to do this if you write to them, thanking them for their support and letting them know how your event or project went.

Send a short report, saying what you did and how many people took part. Include photos and any press cuttings if you have them. Keep a record of the businesses that have donated to you, and the contact name you have, so that you can write to them again in future.It includes advice and tips about asking local businesses for donations, and some sample letters.

Put your request in writing. and the contact name you have, so that you can write to them again in future. Sample Letter 1. Name address. Date. This great sample fundraising letter Will make sure your requests hit the right spot. Below are 2 examples of a sample fundraising letter requesting a raffle prize from a local company.

Prior to sending a letter such as this you should research the target company and try to identify the department and name of the person who deals with these requests. donation request letter a for asks donations the desired might corporate letters sample image0 jpg how to write grant application cover dummies you can also review.

Donation Letters – How many times to ask for a donation in your donation letters – Why you should ask three times in your donation request letter. Donation Letter Tips – Eight tips on writing a great donation letter – How to craft your appeal letter with a personal touch and increase your response rate.

This letter template includes the Top Ten Items to Include in the Donation Request Letter. There is a Sample Special Event Fundraising Letter below that can be customized to fit the specifics of any project or special occasion.

Donation request letters are typed or handwritten correspondences used by individuals who are looking to raise money for a project, event, expense, or other cause. They can be sent to family members and friends, members of the community, and even corporations and businesses.