Writing a scope of work document

Irrespective of the kind of project or the size and duration of a project's life cycleevery business project requires a scope statement or scope of work. It is not an easy task outlining a scope of work as there are many variables that influence a project, many deliverables to carry out, and many projected expectations to accomplish.

Writing a scope of work document

Since it is the main official document that initiates the start of the project and guides it along its different phases, it should outline features such as deliverables, resources, projections, manpower, cost and schedule. Mixing and matching all these factors in their right proportions can be a task and hence it should be done in a sequenced, orderly and precisely clear manner.

The following features when kept in mind will guide one on how to write a scope of work. What are the objectives of the project? Why is a project initiated in the first place?

Is it some new, innovative idea that might grab the market and be a total profit for the organization?

writing a scope of work document

Does it have some potential financial gain? Is it a collaborative idea of many stakeholders for some common goal? Answers to these questions highlight the reason for launching the project and defining the end results. As in the attached image, the scope of work highlights the construction of a Mall to accommodate 20 stores of 20, square feet each.

The objective or goal of the project is clear. It states exactly what it wants to achieve.

What is Scope of Work?

Deliverables are defined as the results that have to be accomplished as a result of work packages, or at the end of each phase, or the end of the project. Again, as in the attached image as an example, each store resulting in being 20, square feet is a deliverable to be accomplished.

Perhaps after each phase, either the flooring has to be a certain result, or the tiling has to be a certain percent complete. Cost, schedule, resources, manpower and technology are the limiting factors in a project along every phase and hence each has a set targets to achieve, i.

All these criteria are clearly defined with inclusions and exclusions as limits.

writing a scope of work document

Each criteria are further supported by independent documents such as an IRR-project feasibility report for example. Every step of the project has to be defined in terms of work that has to be done.

Work that has to be done is hence decomposed into many clear, precise and doable packages known as a work package and collectively forming the work breakdown structure. Every form of work that has to be done is included in the WBS which is an extension of the scope of work.

Anything not part of the WBS is outside the scope of the project. Everything that is mentioned as part of the project is termed as an inclusion. It may be categorized into different categories and subcategories. Anything that is not mentioned in the scope statement is outside the scope of the project and should not be done.

However, there are certain clauses or conditions that may be mentioned in the project for things that should not be done. These clauses are termed as exclusions. For example, as in the attached image, a clause may be mentioned that no work is to be done during the rains.

Another case may be in compliance with human resource management strategies that when a certain number of workers are employed, irrespective of the delay of the project against schedule, no additional workers may be employed beyond this number. When all these factors are assembled together a scope statement is produced.Project Scope – This section of the statement of work should contain, in terms of budget and technical data, the quantifiable goals set forth under the construction contract, Is an essential part of the SOW.

Statement of work scopes might divide the document into two parts. Apr 07,  · Scope of Work Example: Guidelines to Prepare an Effective Contract.

April 7, Either they don’t have sufficient time on their hands or just plain careless when it comes to writing the Scope of Work document. Once you have prepared the Scope of Work document, ensure to review it and see to it that you are not over-committing in any Author: Richa.

Writing a Scope of Work Every project manager should know how to write a scope of work for a project. Since it is the main official document that initiates the start of the project and guides it along its different phases, it should outline features such as deliverables, resources, projections, manpower, cost .

Apr 07,  · The Scope of Work (SOW) is a formal document that describes the work activities, deliverables, timelines and milestones, pricing, quality requirements and Author: Richa. Writing a scope statement is sometimes a daunting and time-consuming task.

Guidelines for Writing a Scope of Work. The Scope of Work (SOW) is the area in an agreement where the work to be performed is described. The SOW should contain any milestones, reports, deliverables, and end products that are expected to be provided by the performing party. The SOW should also contain a time line for all deliverables. Apr 07,  · The Scope of Work (SOW) is a formal document that describes the work activities, deliverables, timelines and milestones, pricing, quality requirements and Author: Richa. Guidelines for Writing a Scope of Work. The Scope of Work (SOW) is the area in an agreement where the work to be performed is described. The SOW should contain any milestones, reports, deliverables, and end products that.

This is where all of a project manager's training in project management comes into play. This article covers the fine points of writing a project scope statement from the project name to the formal acceptance stage.

Guidelines for Writing a Scope of Work. The Scope of Work (SOW) is the area in an agreement where the work to be performed is described. The SOW should contain any milestones, reports, deliverables, and end products that are expected to be provided by the performing party.

The SOW should also contain a time line for all deliverables.

30 Ready-to-use Scope of Work Templates & Examples